Remote meetings are an essential aspect of collaboration, especially for teams with multiple locations. If you don’t adhere to the proper etiquette for meetings and protocol, they could be less effective than in-person meetings. Virtual meetings can benefit from a variety of the same methods used to make in-person meetings more productive and enjoyable. Here are 13 strategies to hold effective remote meetings, from members of the Forbes Coaches Council:
1. Use an agenda.
Begin the meeting with an agenda that keeps it on track and avoid getting caught in conversational waffle. If possible, create the agenda in advance with input from attendees, and present it at the beginning of the meeting.
2. Encourage everyone to speak out.
A few people are reluctant to take part in online meetings due to the fear of that they will be interrupted. To counter this, consider using a specialized conference call microphone and camera that will help filter out background noises and also amplify everyone’s voice equally. Make sure to ask questions or make comments after the meeting, so that everyone is heard.
3. Concentrate on action items, and follow-up.
Meetings are often ended with vague action items, and there is no clear plan for follow-up. To avoid this, you must decide how actions will documented and followed-up upon at the start of the meeting and then revisit the actions at the end of the meeting. It is also possible to schedule one-on-one follow-up meetings, or another team session that is within a reasonable http://www.boardmeetingonline.net/secrets-of-running-successful-remote-meetings/ timeline.
