Document management software allows businesses to collect, organize, store, and retrieve documents of any format. Its robust features facilitate seamless workflows and help reduce the manual data entry task. They also automate business processes. It also eliminates inconsistent data, communication errors and delays that are not productive, while helping teams work together with confidence.
Whether they’re sourced electronically or scanned into an electronic document management system, documents can be tagged with metadata that can help users sort and locate information more easily. This functionality streamlines the lifecycle of documents, with workflows that move it through predefined steps.
Document management systems are a great solution for employees working on projects away from the office regardless of whether it’s a customer meeting or conference call. They offer a central repository where files can be shared and accessed from anywhere. It also eliminates the need to search for files across a variety of devices and apps or cloud-based platforms–a major time-waster that could lead to wasted opportunities and increased frustration.
Many document management systems offer a mobile app that allows team members to capture information in remote locations, then sync it to the central repository when internet connectivity is restored. The streamlining of workflows, a secure interface and an intuitive user interface can assist in increasing productivity. For instance, the file-sharing platform Hightail offers a free account and affordable plans that are perfect for creative businesses that rely on large video or image files. It also supports offline mode, which means that team members can continue working even without an Internet connection and upload their work when they return to the office.
