Board portal solutions are a valuable tool that can help organizations organize their meetings improve governance practices, and ensure compliance with the ever-changing regulatory requirements. It is crucial to select the appropriate solution for your company’s requirements and goals. Here are some important elements to consider when looking at various solutions.
Evaluate if a solution provides an all-in-one feature that combines various functions like document management, communications and voting into one platform. This can reduce the cost associated with deploying and managing multiple software tools and systems.
Make sure that the solution you choose offers an intuitive and user-friendly interface, which is suitable for administrators as well as directors. This makes it easier to access the information. This will also increase the use and adoption of the system.
Check if the solution is equipped with a robust security system that protects sensitive and private data. This includes features such as customizing the settings of the end-user with two-factor authentication, data centers that are certified by the industry, third-party penetration tests conducted by a third party as well as periodic security audits.
Assess whether a solution has a feature that enables administrators to easily track changes made to documents, thereby providing an exact audit trail. This can reduce the chance of making a mistake and thereby altering important documentation.
Check if the board portal can be accessed from any device. This is particularly beneficial for organizations with directors who travel frequently or work remotely. This will enable them to keep track of meetings and updates, discussions and meetings from their offices without the hassle of managing multiple logins or hopping between different platforms.
